Senior Administrative Assistan

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Senior Administrative Assistant Staff Full-Time 634339 OSU Institute of Technology School of Transportation & Heavy Equipment Okmulgee, Oklahoma United States 12.44 - 13.97, Hourly Monday-Friday 7:30 am - 4:30 pm GENERAL SUMMARY: Provides administrative assistance, clerical support and secretarial services for the Dean of the School of Transportation & Heavy Equipment, including appointment scheduling, communications, document production, travel requests, inventory, leave reports, meeting minutes, and division purchasing requests. Serves as office receptionist; greets, screens and directs callers and visitors to appropriate office or individual. Will also be responsible for providing assistance with an array of departmental reports and publications. PRINCIPAL DUTIES AND RESPONSIBILITIES: Custodian of program, personnel, and student records and files; provides program information and assists in enrollment of students; maintains calendar of events for School Dean and School Activities. Oversees and coordinates administrative, program and office activities. Establishes, selects, implements and coordinates office procedures and systems. Formats, keyboards, proofreads and edits correspondences, reports, grants and other material. Assembles attachments and corresponding material. Reviews outgoing material for accuracy, completeness, dates, and signatures. Assists new and returning students with enrollment, add/drops, plans of study etc. Assists with division tours, course schedules, section descriptions, etc. Responsible for the management of Pro-card system and other purchase acquisitions, monthly expenditure reports, yearly expenditures against budget, inventory reports, and development of requests for expenditures. Sets up and maintains various office files and records, reports and correspondence in digital and/or print form as required for reference and efficient operation of the office. Supports development and planning of initiatives using databases, websites, extract reports and minutes to support department planning, reporting and evaluation. Provides assistance to the School of Diesel & Heavy Equipment administration in administering and complying with institutional policies/procedures and is responsible for exercising good judgment and initi
Senior Administrative Assistant Staff Full-Time 634339 OSU Institute of Technology School of Transportation & Heavy Equipment Okmulgee, Oklahoma United States 12.44 - 13.97, Hourly Monday-Friday 7:30 am - 4:30 pm GENERAL SUMMARY: Provides administrative assistance, clerical support and secretarial services for the Dean of the School of Transportation & Heavy Equipment, including appointment scheduling, communications, document production, travel requests, inventory, leave reports, meeting minutes, and division purchasing requests. Serves as office receptionist; greets, screens and directs callers and visitors to appropriate office or individual. Will also be responsible for providing assistance with an array of departmental reports and publications. PRINCIPAL DUTIES AND RESPONSIBILITIES: Custodian of program, personnel, and student records and files; provides program information and assists in enrollment of students; maintains calendar of events for School Dean and School Activities. Oversees and coordinates administrative, program and office activities. Establishes, selects, implements and coordinates office procedures and systems. Formats, keyboards, proofreads and edits correspondences, reports, grants and other material. Assembles attachments and corresponding material. Reviews outgoing material for accuracy, completeness, dates, and signatures. Assists new and returning students with enrollment, add/drops, plans of study etc. Assists with division tours, course schedules, section descriptions, etc. Responsible for the management of Pro-card system and other purchase acquisitions, monthly expenditure reports, yearly expenditures against budget, inventory reports, and development of requests for expenditures. Sets up and maintains various office files and records, reports and correspondence in digital and/or print form as required for reference and efficient operation of the office. Supports development and planning of initiatives using databases, websites, extract reports and minutes to support department planning, reporting and evaluation. Provides assistance to the School of Diesel & Heavy Equipment administration in administering and complying with institutional policies/procedures and is responsible for exercising good judgment and initi
Contacte al anunciante