Administrative Assistant

ADMINISTRATIVE ASSISTANT - BROOKS HARBOR ELEMENTARY - WEST FARGO PUBLIC SCHOOLS TERM: 10-month position, Monday - Friday, 7:15 AM- 3:15 PM SUMMARY: Provide administrative office support to administration, staff, students, parents, and the school community by implementing district procedures, policies, and systems. Essential Duties & Responsibilities: (Other duties may be assigned) Prepare, copy and distribute notices, memoranda or other correspondence for the purpose of informing school employees regarding activities, events or other work-related matters Assist in planning and scheduling school events and activities Assist in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office Assist in maintaining inventory of supplies and materials Assist visitors to the office, including students, parents, and substitutes teachers/paraprofessionals Answer telephone calls and provide information and assistance to callers Distribute incoming mail appropriately and send outgoing mail Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution Register new students, ensure forms are complete, obtain transcripts and other documentation as needed, and enter data into computer system regarding enrollment and student records Respond to inquiries from students, parents and employees, provide information, facilitate communication among parties and provide direction Perform other related duties as assigned, for the purpose of ensuring the efficient and effective functioning of the school QUALIFICATIONS: High School Diploma or General Education Degree (GED) Ability to develop positive working relationships with colleagues, students, parents and the school community Excellent computer skills Highly efficient and self-motivated Reliable and dependable attendance Ability to maintain composure in stressful situations and with multiple interruptions Associate degree in office administration preferred Previous office experience preferred Prior experience working in an elementary school preferred SALARY: Minimum of $17.90/hour-$20.58/hour based on exper