Assistant to Administrative Op

Location: Richland Campus Annual Salary: Low $30,000s + Generous Benefits Package The Assistant to Administrative Operations is an administrative position providing administrative support to the Associate Vice President of Administration, Associate Vice President of Finance, and the Associate Vice President of Technology and Analytics. This position is responsible for a wide variety of interdepartmental functions and administers day-to-day operations within the office. Provides well-organized administrative support and often deals with confidential and sensitive information. ESSENTIAL JOB RESPONSIBILITIES: Supports the AVP of Administration, AVP of Finance, and AVP of Technology and Analytics by formatting, inputting, editing, retrieving, copying, and transmitting information. Research and routes correspondence, draft letters, collects information, and initiates communication. Assists with calendar maintenance by planning and scheduling meetings, conferences, and travel. Assists the HR Department with employment application processing, onboarding of new employees, forms, updating information, coordinating and overseeing the volunteer process, and data entry. Provides support for the Board of Trustees Finance and Facilities and Executive Committee meetings by creating, editing, and compiling documents and minutes. Responsible for coordinating and scheduling both external and internal facility requests with the College's scheduling software system. Acts as a liaison between external organizations requesting use of space and the College departments that are affected. Records and posts minutes for various College meetings. Creates and maintains forms and department policies and documents and develops and carries out an efficient filing system. Collects, manages, and files College contracts and agreements and maintains a contract database. Prepares special and recurring departmental reports by gathering data from various sources and compiling and submitting data by a stated deadline. Greets and responds to telephone and walk-in guests, screens, and direct calls; and handles inquiries, exercising judgment in solution of or response to these inquiries. Serves on various College committees and workgroups. Other duties as assigned. QUALIFICATIO