Job brief description.
We are looking for a competent Account Payable Specialist to perform various administrative and clerical tasks to support our offices. You will undertake a variety of activities in the office ranging from filing and answering the phone to basic bookkeeping.
An effective office clerk can work diligently to help maintain smooth office operations. You must be reliable and hardworking with great communication skills. The ideal candidate will also be familiar with office equipment and procedures.
Responsibilities
Mponsibilitiesaintain files and records so they remain updated and easily accessible.
Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
Answer the phone to take messages or redirect calls to appropriate colleagues.
Utilize office appliances such as photocopiers, printers, etc., and computers for word processing, spreadsheet creation, etc.
Undertake basic bookkeeping tasks and issue invoices, checks, etc.
Take minutes of meetings and dictations
Assist in office management and organization procedures.
Monitor stocks of office supplies (paper clips, stationery, etc.) and report when there are shortages.
Perform other office duties as assigned.
Requirements and skills
Proven experience as an Account Payable Specialist or other clerical position
Familiarity with office procedures and basic accounting principles
Working knowledge of office devices and processes
A fast typist with knowledge in stenography and taking dictations.
Excellent knowledge of MS Office
Excellent communication skills
Excellent organizational and multi-tasking abilities
High school diploma
Track outgoing payments.
Monitor company expenditures (including payroll)
Maintain records.
Verify expense reports.
Maintain petty cash.
Track and pay sales and use tax.
Pay vendors and service providers.
Reconcile statements and payment records.
Ensure payment credits are applied correctly.
Correspond with vendors regarding billing and payments.
Analyze accounts.
Prepare reports.
Streamline the payment process.
Must Have at least 2 years of experience. Being bilingual is a plus!
