Speaker Budget/AP Specialist

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Keystone Symposia PO Box 1630 Silverthorne, CO 80498 JOB OPENING Speaker Budget / AP Specialist The Speaker Budget AP Specialist will be responsible for supporting both departments. Responsibilities include conference speaker subsidy budgets, coordination of speaker subsidies and speaker interface, compiling, processing, and maintaining accounts payable records and supporting the Chief Financial Officer and accounting staff. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Program Implementation: Prepare conference speaker subsidy budgets, to include airfare research, ground transportation and lodging expenses. Prepare and send preliminary and final subsidy information to speakers. On a monthly basis, responsible for updating the Chief Financial Officer on the revised projected speaker subsidy expenses to include the total number of subsidized speakers. Responsible for the reconciliation of speaker budgets, including processing of receipts, and corresponding with speakers for needed documentation. Review meeting budgets each year to determine the average cost of a speaker originating from the US and from Non-US for the Development Department's TKS entry of in-kind amounts for industry speakers. Develop and maintain excellent customer relations with organizers and speakers throughout each phase of meeting development and implementation (i.e. telephone communications, email, mailings and onsite coordination). Ensure various pieces of correspondence are up-to-date, accurate and concise. Assist with overseeing the allocation of awarded grants to speaker budgets. Other duties as assigned could include requests for assistance from the Grants and Scholarship Coordinators. Finance: Responsible for processing weekly Accounts Payables which includes coding invoices and verifying approvals on all invoices and check requests, entering all information into Sage and processing payments via check, wire or ACH. Responsible for the preparation and transmission of international wire payments. Assist in processing travel stipend payments and GHTA tracking as needed and recording payments as necessary. Audit and verify employee expense reports adhere to Keystone Symposia's Employee Travel Rei
Keystone Symposia PO Box 1630 Silverthorne, CO 80498 JOB OPENING Speaker Budget / AP Specialist The Speaker Budget AP Specialist will be responsible for supporting both departments. Responsibilities include conference speaker subsidy budgets, coordination of speaker subsidies and speaker interface, compiling, processing, and maintaining accounts payable records and supporting the Chief Financial Officer and accounting staff. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Program Implementation: Prepare conference speaker subsidy budgets, to include airfare research, ground transportation and lodging expenses. Prepare and send preliminary and final subsidy information to speakers. On a monthly basis, responsible for updating the Chief Financial Officer on the revised projected speaker subsidy expenses to include the total number of subsidized speakers. Responsible for the reconciliation of speaker budgets, including processing of receipts, and corresponding with speakers for needed documentation. Review meeting budgets each year to determine the average cost of a speaker originating from the US and from Non-US for the Development Department's TKS entry of in-kind amounts for industry speakers. Develop and maintain excellent customer relations with organizers and speakers throughout each phase of meeting development and implementation (i.e. telephone communications, email, mailings and onsite coordination). Ensure various pieces of correspondence are up-to-date, accurate and concise. Assist with overseeing the allocation of awarded grants to speaker budgets. Other duties as assigned could include requests for assistance from the Grants and Scholarship Coordinators. Finance: Responsible for processing weekly Accounts Payables which includes coding invoices and verifying approvals on all invoices and check requests, entering all information into Sage and processing payments via check, wire or ACH. Responsible for the preparation and transmission of international wire payments. Assist in processing travel stipend payments and GHTA tracking as needed and recording payments as necessary. Audit and verify employee expense reports adhere to Keystone Symposia's Employee Travel Rei
Contacte al anunciante