Administrative Assistant- City

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($59,750-$72,626 per year) The Administrative Assistant position is a journey level classification and is responsible for the day-to-day administrative and clerical duties within the office. Positions within this classification function under considerable independence and are expected to use good professional judgment and make sound decisions. The ideal candidate would possess all or any combination of knowledge, education, experience, training and certification that would provide the abilities needed to perform the essential duties of the position. Example of Essential Duties The following duties are considered essential for this job classification: • The Administrative Assistant performs a wide variety of general administrative and clerical work: • Processes and maintains records and filing systems; verifies the accuracy of recorded information; researches and notes discrepancies; revises or adds new information. • Greets and provides information and City policies and procedures to the public at the counter, by telephone, through correspondence, forms, handouts and brochures in response to questions or requests regarding any of the various development activity permits, functions and services offered by the City. • Calculates fees, fines and other charges; receives payments in the form of cash or checks; prepares receipts and forwards to the Finance Department. • Operates various office equipment including telephones, calculators, two-way radios, facsimile, photocopy machines, and personal computers. • Completes a variety of reports related to the activities and programs of the Department; compiles material and statistics; copies and distributes reports and documents. • Provides a full range of secretarial support to Public Works Department staff. Types and proofreads a variety of documents, reports, letters, memoranda, requisitions and related paperwork; types from rough draft or verbal instructions; enters, updates and maintains computer data and files. • Schedules inspections; answers and transmits calls to field personnel. • Applies departmental policies and procedures in determining completeness of records and reports; collects and processes information and records; releases records and reports to agenc
($59,750-$72,626 per year) The Administrative Assistant position is a journey level classification and is responsible for the day-to-day administrative and clerical duties within the office. Positions within this classification function under considerable independence and are expected to use good professional judgment and make sound decisions. The ideal candidate would possess all or any combination of knowledge, education, experience, training and certification that would provide the abilities needed to perform the essential duties of the position. Example of Essential Duties The following duties are considered essential for this job classification: • The Administrative Assistant performs a wide variety of general administrative and clerical work: • Processes and maintains records and filing systems; verifies the accuracy of recorded information; researches and notes discrepancies; revises or adds new information. • Greets and provides information and City policies and procedures to the public at the counter, by telephone, through correspondence, forms, handouts and brochures in response to questions or requests regarding any of the various development activity permits, functions and services offered by the City. • Calculates fees, fines and other charges; receives payments in the form of cash or checks; prepares receipts and forwards to the Finance Department. • Operates various office equipment including telephones, calculators, two-way radios, facsimile, photocopy machines, and personal computers. • Completes a variety of reports related to the activities and programs of the Department; compiles material and statistics; copies and distributes reports and documents. • Provides a full range of secretarial support to Public Works Department staff. Types and proofreads a variety of documents, reports, letters, memoranda, requisitions and related paperwork; types from rough draft or verbal instructions; enters, updates and maintains computer data and files. • Schedules inspections; answers and transmits calls to field personnel. • Applies departmental policies and procedures in determining completeness of records and reports; collects and processes information and records; releases records and reports to agenc
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