Administrative Assistant

Industry: Construction & Property Maintenance
Location: Los Angeles, CA
Employment Type: Full-time | In-office
Languages: English required, Spanish preferred

🧭 About the Role:
We’re a growing construction and property maintenance company looking for a dedicated, sharp, and organized office assistant to take ownership over administrative workflows, project tracking, communication, and coordination between the office and our field crews.

You’ll play a central role in keeping projects on track, ensuring payments are processed on time, and maintaining strong internal communication. If you’re a proactive problem-solver who enjoys structure and responsibility – we want you on our team.

🔧 Main Responsibilities:
Project Oversight Support:
– Keep track of progress across multiple renovation and maintenance jobs
– Update data sheets daily with project status, costs, and completion reports
Email & Communication Management:
– Monitor and respond to company emails professionally
– Ensure important emails are forwarded to the right person on the team
Payment Tracking & Processing:
– Collect weekly payment updates from field managers
– Prepare checks or initiate bank transfers for workers and subcontractors
Phone & Office Coordination:
– Manage the company’s main phone line; respond or forward as needed
– No client service required – communication is internal and with vendors only
Maintenance Scheduling:
– Receive maintenance requests
– Schedule and assign tasks to available maintenance teams
– Ensure no team is left idle – always have the next job lined up

✅ Required Skills & Qualifications:
Previous experience as a secretary/office manager – required
Knowledge of basic accounting and payment systems – required
Experience in construction or property management – a strong plus
Strong organization and multitasking abilities
Comfortable with spreadsheets, emails, Google Drive, online banking
Fluent in English – Spanish is a strong advantage
Trustworthy, independent, and detail-focused